LibertySpace Ltd is the controller and responsible for your personal data. Our address is Sybrig House, 2 Ridge Way, Dalgety Bay KY11 9JN.
We can also be contacted at [email protected].
We may collect, use, store and otherwise process the following kinds of personal data about you:
We do not collect any special categories of personal data (this includes details about race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
Where we need to collect personal data by law, or under a contract we have with you, and you fail to provide the requested data, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with services). In this case, we may have to cancel a service you have with us but we will notify you if this is the case at the time.
We use different methods to collect data from and about you including through:
We use your personal data to:
You may receive marketing communications from us if you have requested information from us or rented office space from us and you have not opted out of receiving that marketing.
You can ask us to stop sending you direct marketing messages at any time by contacting us.
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, where this is required or permitted by law.
We will comply with data protection laws in processing your personal data. We will only process your personal data if at least one of the following bases applies:
Our legitimate interests
Where we rely on legitimate interests to process your personal data, the legitimate interest will be one of the following:
We may process personal data using more than one lawful ground depending on the purpose for which we are using personal data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data for a specific purpose.
You can change your browser settings to prevent setting of cookies or to notify you each time a cookie is set. Please note however, that by blocking or deleting cookies you may not be able to take full advantage of our websites.
We may transfer personal data outside the UK. For example some of our service providers are based outside the UK so their processing of your personal data will involve a transfer of data outside the UK.
Whenever we transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the UK.
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
We conduct an annual review in line with the above criteria to ascertain whether we need to keep your personal data. Your personal data will be deleted if we no longer need it.
We may share your personal data with the parties set out below for the purposes set out in section 7 (Purposes for which we use your personal data).
We require third parties to treat your personal data in accordance with the law.
You can ask us not to use your data for direct marketing. You can do this by contacting us at any time at [email protected].
Under certain circumstances, you have the right under data protection laws to:
You also have rights with respect to automated decision-making and profiling as set out in section 16 below.
You also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Please note that our terms and conditions and our policies will not apply to third party websites that you get to via a link from our site. We have no control over how your data is collected, stored or used by such other websites and we advise you to check the privacy policies of any such websites.
Unless required by law or where you have given us your explicit consent, if we use personal data for the purposes of automated decision-making and those decisions have a legal (or similarly significant effect) on you, you have the right to challenge such decisions, requesting human intervention, expressing their own point of view, and obtaining an explanation of the decision from us.